Free Commercial Rental Lease Agreement Templates | PDF | Word

A commercial lease is a real estate document for the use of retail, office, or industrial type space between a landlord and a tenant looking to use the property for a business use. The landlord should always review the tenant/business to see their financial status as well as review their filings with the Secretary of State office to make sure that they are up to date with their entity status. When reviewing the tenant’s credentials it is a good idea to see past tax filings to see how much business they have done in previous years and if it is a new business a personal guaranty should be mandatory.

Rental Application – Before accepting any business or individual as a tenant it is always recommended that the landlord perform a lookup of the entity in addition to the individual to see if they are financially capable of entering into a commercial rental contract.

By Type

  • Gross Lease – Tenant makes a single payment of rent while the landlord takes responsibility of all expenses on the premises including but not limited to: taxes, insurance, electricity, water/sewer, etc.
  • Industrial Lease – For space that is primarily used for warehousing or storage.
  • Office Lease – Space that is generally for professional services such as insurance agencies or medical suites.
  • Retail Single-Tenant Property Triple Net (NNN) – For a single user on a property that will be selling goods directly to consumers.
  • Retail Multi-Tenant Triple Net (NNN) – For a property that has multiple tenants that sell goods to consumers. The landlord and tenant can agree to any non-compete arrangements in order to have the tenant be the only type of user on the property (example: Pizza Hut not wanting a Domino’s Pizza next door).
  • Commercial Personal Guarantee Form – Document to guarantee the lease so that if the Tenant’s business entity defaults on the lease the person who owns the company shall also be liable.

By State

How to Write (Gross Commercial Lease)

Step 1 – Download in Adobe PDF (.pdf).

Step 2 – Submit the following:

  • The date of the execution of the agreement  in mm/dd/yyyy format
  • Landlord’s name
  • Complete address
  • AND
  • Tenant’s name
  • Tenant’s complete address

Step 3 – Tenant shall agree (and landlord shall complete) to the following:

  • Enter the address of the premises
  • City
  • County
  • State
  • Further description (if any)
  • AND
  • The landlord must describe the exact use of the premises
  • AND
  • Enter the years and months of the term of the lease
  • Submit the date in which the lease shall commence in dd/mm/yyyy format
  • Enter the agreed date of expiration in dd/mm/yyyy format

Step 4 – Rent Payments – Landlord must enter the following:

  • The agreed amount for payment of rent
  • The first monthly rental installment
  • The day each month that the rent shall be due naming each subsequent month for 5 months following

Security Deposit –

  • Landlord must enter the security deposit due at signing

Possession –

  • Landlord must enter the date in which they shall release the property into the tenant’s possession for the longevity of the lease

Property Insurance –

  • The landlord must enter the amount to be charged for property insurance

Indemnity and Liability Insurance –

  • The landlord must enter the minimum amount acceptable for single limit coverage
  • Minimum for protection of property
  • Minimum for death of persons

Step 5 – Titled Sections  –

  • The tenants, must read and agree to sections 9 through 36
  • In section 37, should there be any addenda and./or exhibits to be attached, they must be listed here and attached to this document

Step 6 – Signatures  – As the document is completed submit the following:

  • Landlord’s signature
  • Title
  • Date of signature in mm/dd/yyyy format
  • Time of signature in hour/minute format
  • AND
  • Tenant’s signature
  • Title
  • Date of signature in mm/dd/yyyy format
  • Time of signature ibn hour/minute format

How to Write (Industrial Lease)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc).

Step 2 – Complete all of the following required fields:

  • The date of the agreement commencement, in mm/dd/yyyy format
  • Landlord’s name
  • Physical address
  • AND
  • Tenant’s name
  • Tenant’s physical address

Step 3 – Premises – Landlord must complete the following information:

  • Ente the street address of the premises
  • City
  • County
  • State
  • Provide any further description of the property to include rights as to where tenants, employees and clients may have the right to enter and exit
  • AND
  • The landlord must describe the exact use of the premises
  • AND
  • Submit the term of the lease in years and months
  • Provide the date of execution of the lease in dd/mm/yyyy format
  • Submit a date of lease expiration in dd/mm/yyyy format

Step 4 – Rent Payments – Landlord must provide all of the following:

  • Agreed amount rent payable each month
  • Submit the amount expected to be paid as the first monthly rental payment
  • Enter the day of the month that the rent shall be due naming each subsequent month for 5 months following

Security Deposit –

  • Landlord must enter the amount of the security deposit due at signing of the lease

Possession –

  • Landlord shall provide the date that the tenant shall take possession of the property

Property Insurance -The landlord must enter the amount to be charged for property insurance as follows:

  • Minimum amount acceptable for single limit coverage
  • Minimum acceptable coverage for protection of property
  • Minimum acceptable amount of coverage for death of persons

Step 5 – Titled Sections (and subsections)-

  • Tenants, must carefully read and agree to sections 9 through 36
  • Once the sections have been reviewed, in section 37, provide any addenda and/or exhibits that shall be attached. Attachments must be listed here and attached to this document

Step 6 – Signatures  – Once the document has been completed and reviewed, the parties must complete the following:

  • Landlord’s signature
  • Title
  • Date of signature in mm/dd/yyyy format
  • Time of application of signature in hour/minute format
  • AND
  • Tenant’s signature
  • Title
  • Date of signature in mm/dd/yyyy format
  • Time of the application of the tenant’s signature in hour/minute format

How to Write (Office Lease)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc).

Step 2 – Office Lease Information (Landlord and Tenant) – Landlord, enter the following information:

  • Submit the name and address of the leased premises
  • Enter the office number, within the premises

Landlord –

  • Submit the landlord’s name and address
  • Date of the execution of the lease in mm/dd/yyyy format
  • Enter the term of the lease in years and months
  • Provide the date of commencement of the lease
  • Date that the tenants shall take possession in mm/dd/yyyy format

Tenant –

  • Submit the tenant’s name and company name
  • Landlord must enter the annual rental amount
  • Provide the amount of the monthly installments as rental
  • Enter the amount expected as security deposit
  • Enter the termination date of the lease in mm/dd/yyyy format

Step 3 – Section 1 of Titled Sections – If any of the information is unclear to the tenant, it’s recommended that the tenants consult with an attorney to ensure clarity:

  • Landlord must enter the specific acceptable use of the office
  • Tenant’s must read and agree to all remaining titled sections 2 through 39,
  • In section 40, should the landlord need to provide additional terms, enter the designated rider,where the additional terms may be located, in the line provided.

Step 4 – Landlord(s) and Tenant(s) must enter:

  • Enter the date in which the lease is being entered into
  • All Landlord(s) and/or their agent(s) must enter their signatures
  • All Tenant(s) must enter their signatures
Office Commercial Lease Agreement (Adobe PDF)

Office Commercial Lease Agreement (Adobe PDF)

How to Write (Single-Tenant NNN)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc) for a triple-net (NNN) retail property for the use of one (1) tenant.

Step 2 – Establishment of Lease Agreement – Submit the following:

  • The date in which the lease is established in mm/dd/yyyy format
  • Landlord’s name
  • Name(s) of Tenant(s)

Step 3 – Lease Summary Information – Landlord must enter:

  • Legal description as listed in Exhibit A
  • Enter the period in months and/or years of the lease
  • Date of the commencement of the lease in mm/dd/yyyy format
  • Submit the date the lease shall terminate
  • AND
  • Check the applicable box with regard to the base rent amount
  • If there shall be prepaid rent, the landlord must enter the sum of the prepayment
  • Enter the months that the prepaid rent shall cover (from and to)
  • Provide the security deposit amount and check the box that shall apply as to the method of payment
  • AND
  • Landlord must enter a description that shall specify the use of the premises

Step 4 – Notice and Payment Information – Both parties must provide information for reliable written notice and payment locations. Landlord and Tenant must enter the following:

  • Landlord’s name(s)
  • Physical address
  • Fax number
  • Email address
  • AND
  • Tenant’s name(s)
  • Physical address for mailed notices
  • Fax number
  • Email address

Step 5 – Section 2 – Premises – Both parties must carefully review subsections a, b, and c.

Step 6 – Section 3 – Term –

  • Landlord must enter a date in mm/dd/yyyy format and provide notice within 30 days of the commencement date of the lease to inform the tenants as to the date the premises are completed for possession by the tenants
  • Landlord and Tenant must then carefully review subsections a and b.
  • Landlord must enter a date within a 60 day time frame, should the possession period be delayed, providing an election right for the tenant to cancel the lease within 10 days of the date provided in section 3, subsection b (mm/dd/yyyy format)
  • Both parties must read and agree to the remainder of this section

Step 7 – Section 4 – Rent –

  • Landlord must check the applicable box
  • If the date shall be other than the commencement date, enter another date in mm/dd/yyyy format
  • Landlord and Tenant(s) must review the remaining subsections a, b, c and d

Step 8 – Titled Sections and Subsections –

  • Landlord and Tenant(s) must read and agree to all sections and subsections 5 through 33

Step 9 – Section 34 – Exhibits and Riders –

  • Landlord and Tenant(s) must review the beginning statements in this section and be certain that Exhibits A and B are present as part of the document
  • Landlord must select any of the remaining that will apply

Step 10 – Section 35 – Agency Disclosure –

  • If the landlord has representation, the landlord must enter both the name of the broker and the licensed firm
  • If the tenant(s) are represented, the tenant(s) must enter both the names of the broker and the firm that’s licensed and has permission to represent the tenant(s)
  • Both parties must very carefully review the remainder of section 35

Step 11 – Section 36 – Commission Agreement –

  • The landlord must read the beginning statement in this section
  • Landlord must properly select and check the applicable boxes in each paragraph section and provide the appropriate information according to their own selections

Step 12 – Section 37 – Broker Provisions and Parties Signatures – Signatures must be submitted in witness of a notary public only:

  • Landlord(s), Broker(s) and Tenants must review the statement at the top of section 37
  • If all are in agreement, landlord(s) (or agents) must submit their signatures
  • Once the signatures have been provided before the notary, the notary shall the, again witness and record the signatures of each signatory, affixing their official seal to each signature in acknowledgement

How to Write (Multi-Tenant NNN)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc) for a triple-net (NNN) lease with multiple tenants on the property.

Step 2 – The Parties – Submit the following information:

  • Effective date of the lease in mm/dd/yyyy format
  • Landlord’s name(s)
  • Tenant’s name(s)

Step 3 – Section 1 – Lease Summary – Provide the following:

  • Enter the number of square feet to be leased
  • Enter the legal description of the premises
  • Name and address of property
  • Suite number
  • AND
  • Submit the number of months that the tenant(s) agreed to lease
  • Provide the commencement date in mm/dd/yyyy format
  • Enter the termination date
  • AND
  • Check the applicable box. Enter the amount of base rent to be paid if applicable
  • If a portion or all of the rental payments would be prepaid enter the sum of the prepaid agreement
  • Enter the dates that the prepaid amount shall cover
  • AND
  • Submit the amount to be delivered on signing, the amount of the security deposit
  • Check the box indicating the method of payment
  • AND
  • Specify the permitted use of the premises in the lines provided

Step 4 – Notice and Payment Address Information – Landlords and Tenants are required to provide physical addresses where notices to and from one to the other, may be received – Enter:

  • Landlord’s name and physical address
  • Fax number
  • Email address
  • AND
  • Tenant’s name and physical address
  • Fax number
  • Email address
  • AND
  • Enter the Tenant’s Pro Rata share percentage

Step 5 – Premises –

  • Parties must carefully read all portions of this section

Step 6 – Rent –

  • Landlord must check the appropriate box and enter the date of commencement if applicable
  • Parties must read the remaining paragraphs, b, c and d

Step 7 – Titled Sections and Subsections – The parties must review:

  • Security Deposit
  • Uses
  • Compliance with Laws
  • Operating Costs – Subsection b. – The landlord must check the applicable selection
  • Review Method of Payment
  • Utilities and Services (landlord must enter the hours in which HVAC shall be provided each day of the week)
  • Taxes
  • Common Areas
  • Alterations
  • Repairs and Maintenance; Surrender
  • Access and Right of Entry
  • Signage
  • Destruction or Comdemantion
  • Insurance
  • Indemnification
  • Assignment and Subletting
  • Default
  • Remedies
  • Mortgage Subordination and Attornment
  • Non-Waiver
  • Holdover
  • Notices
  • Costs and Attorney’s Fees
  • Estoppel Certificates
  • Transfer of Landlord’s Interest
  • Landlord’s Liability
  • Right to Perform
  • Hazardous Material
  • Quiet Enjoyment
  • Merger
  • General
  • Exhibits and Riders – (read this section, be certain that exhibits A, B, and C, landlord should then check any other applicable boxes

Step 8 – Agency Disclosure –

  • Enter the brokers and firms representing both parties

Step 9 – Commission Agreement and Signatures (must be provided before a notary)

  • The landlord must select applicable boxes and enter all required information with regard any related commissions
  • Landlords and Tenants, in agreement, shall provide their signatures
  • Once the entire document has been completed, reviewed and agreed to by all parties, the notary shall witness and record all signatures and acknowledge the signatures by affixing their official seal, respectively.
  • Attach all Exhibits and Addenda

How to Write (Commercial Personal Guarantee Form)

How to Write (Commercial Personal Guarantee Form)

Step 1 – Download in Adobe PDF (.pdf) or Microsoft Word (.doc).

Step 2 – Guaranty of Lease – Landlord must enter::

  • The date in which the agreement shall be entered into in dd/m/yy format
  • Names of guarantor(s)
  • Enter the name of the tenant(s)/owner(s)/company name
  • State in which the business shall be situated
  • Again, enter the date of the execution of the agreement in dd/m/format
  • Tenant’s name
  • Premises physical address
  • City
  • State
  • Landlord, guarantor and tenant must complete this section by careful review by all parties

Step 3 – Electronic Signature Disclosures –

  • Guarantor(s) must review the information regarding allowances by the e-Sign law
  • Read the agreement statements
  • Landlord must enter a telephone number in the event thr guarantor(s) have questions, into the line provided
  • Each guarantor must provide:
  • Electronic (typed) signature or written signature if faxing
  • Social Security Number(s)
  • Mailing address(es)